This Privacy Policy explains how EJSaenz Enterprises LLC collects, uses, stores, shares, and protects information in the course of providing systems integration consulting, access control planning, credential auditing, and secure facility workflow design. The policy was prepared by the developer Ejsaenz and applies to the website located at www.ejsaenz.mom as well as to the professional services delivered by the firm. The organization understands that facility access records, credential data, and building plans are sensitive by nature, and this document describes the standards applied to them.
1. Scope of This Policy
This policy governs personal information and facility information handled through the website, through email correspondence, through telephone calls, and through consulting engagements performed on site. It applies to prospective clients, current clients, vendor contacts, website visitors, and any other person whose information reaches the firm. It does not apply to third party websites that may be linked from this site, and it does not apply to the independent practices of vendors that a client may engage separately.
Where a client organization provides information about its own staff, tenants, or visitors, that client remains responsible for its relationship with those individuals. EJSaenz Enterprises LLC processes such information as a service provider acting on the instructions of the client and under the terms of the applicable engagement agreement. This policy describes the protections the firm applies to that information while it is in the firm custody.
2. Information We Collect
The firm collects only the information needed to respond to inquiries, deliver consulting work, and maintain accurate project records. The categories below describe what may be collected depending on how a person interacts with the firm.
Contact and Identity Information
Names, job titles, organization names, business email addresses, business telephone numbers, mailing addresses, and any details a person chooses to include in a message. This information is used to answer questions, prepare proposals, and coordinate projects.
Project and Facility Information
Building addresses, floor plans, door schedules, photographs of openings, hardware inventories, network diagrams, controller locations, and notes from site surveys. This information is necessary to plan access control and to document existing conditions.
Credential and Access Records
Key issuance logs, credential holder listings, access system exports, master key hierarchies, and audit findings. These records are handled with heightened care because they can reveal who may enter a facility and when.
Billing and Engagement Information
Purchase order references, billing contacts, remittance details, and engagement correspondence. The firm does not collect full payment card numbers through this website, and card details are never requested by email.
Technical Information
Internet protocol address, browser type, device type, referring page, and pages viewed during a visit. This information is collected in aggregate to keep the site operating correctly and to understand which content is useful.
3. Sources of Information
Information reaches the firm through several channels. A person may submit it directly through the contact form, by email, or by telephone. It may also be provided by a client organization during the course of an engagement, for example when a facilities director shares a key log or an access system export. Some technical information is collected automatically when a browser requests a page from the site.
The firm also receives information from vendors and contractors in connection with submittals, delivery confirmations, and installation records. In every case the firm limits collection to what is relevant to the purpose at hand and avoids gathering information that serves no defined business need.
4. How Information Is Used
Information is used to respond to inquiries, prepare scopes and proposals, perform surveys and audits, produce design documents, coordinate vendors, deliver compliance reviews, and provide ongoing advisory support. It is also used to maintain engagement records, issue invoices, meet legal and contractual obligations, and improve the quality of the services offered.
The firm may use contact information to send updates about an active project, to confirm appointments, or to share information that a client has requested. The firm does not sell personal information, does not rent contact lists, and does not use client information for unrelated advertising. Any use of information beyond the purposes described here would require a clear business justification and, where required, additional consent.
5. Legal Bases for Processing
Where applicable law requires a legal basis for processing, the firm relies on one or more of the following. Performance of a contract covers processing needed to deliver consulting services under an engagement agreement. Legitimate interests cover ordinary business operations such as responding to inquiries, protecting the site, and improving services, balanced against individual rights. Consent covers optional activities such as subscribing to updates, and consent may be withdrawn at any time. Legal obligation covers recordkeeping required by tax, insurance, or regulatory rules.
The firm applies the principle of data minimization, meaning that it collects the least information necessary and keeps it only as long as needed. Where a purpose can be achieved with less data, the firm chooses the less intrusive path. Records are reviewed periodically so that outdated material does not accumulate without purpose, and where an activity no longer requires a given data element, that element is removed from the workflow rather than carried forward out of habit. This discipline keeps the privacy posture of the firm aligned with the practical needs of the consulting work it performs for clients across the region.
6. Facility and Credential Data
Facility and credential data deserve specific attention because of its sensitivity. A key log, a door schedule, or an access export can describe how a building is protected and who may enter it. The firm treats these materials as confidential client assets. They are stored in project folders with restricted access, transmitted over encrypted connections, and shared only with the individuals who must see them to complete the work.
Survey photographs are reviewed to ensure that no unnecessary personal information is captured, and where such information appears it is removed or obscured before the record is filed. Credential listings are handled on a need to know basis, and copies are not retained beyond the period required for the engagement. When an engagement concludes, sensitive credential material is returned to the client or destroyed according to the client instructions and the applicable retention rules described in this policy.
The firm does not use client facility data to design competing projects, does not disclose it to hardware vendors without written permission, and does not publish it in any form. Any case description shared publicly is stripped of identifying detail and prepared only with client approval.
8. Service Providers and Vendors
The firm relies on a small number of service providers for functions such as email hosting, file storage, accounting, and website delivery. These providers are selected with care and are expected to protect information to a standard consistent with this policy. They are permitted to use information only for the services they provide to the firm and are not permitted to use it for their own marketing purposes.
Where a client project requires the involvement of hardware vendors, integrators, or contractors, the firm coordinates that involvement under the direction of the client. The firm does not grant vendors access to client information beyond what their scope of work requires, and where possible it shares summarized rather than raw data.
10. Data Retention
Information is retained only as long as it serves a business, contractual, or legal purpose. Inquiry correspondence is typically retained for a reasonable period so that the firm can follow up and maintain continuity. Project records are retained for the duration of the engagement and for a defined period afterward to support warranty, maintenance, and professional recordkeeping obligations.
Certain records must be kept longer to satisfy tax, insurance, or regulatory rules. Where retention is required by law, the firm keeps the minimum necessary and limits access to those who need it. When the retention period ends, records are securely destroyed or irreversibly anonymized. Clients may request the return or destruction of sensitive credential materials at the close of an engagement, subject to any legal hold that may apply.
11. Security Measures
The firm applies administrative, technical, and physical safeguards designed to protect information from unauthorized access, alteration, disclosure, or destruction. These safeguards include access controls on project folders, encrypted transmission of sensitive files, careful handling of credentials and keys, and a practice of storing only what is needed. Devices used for work are protected with authentication and kept current with security updates.
Physical documents such as key charts and survey printouts are stored in locked cabinets and are limited to project personnel. When documents are no longer needed, they are shredded rather than discarded. Staff and contractors are reminded regularly of confidentiality obligations and are required to report any suspected incident promptly.
No method of transmission or storage is completely secure, and the firm cannot guarantee absolute security. If a security incident affecting personal information occurs, the firm will investigate, take steps to contain the issue, and notify affected parties and authorities as required by applicable law.
12. Privacy Rights and Choices
Depending on jurisdiction, individuals may have the right to request access to the personal information held about them, to request correction of inaccurate information, to request deletion where no legal basis requires retention, to request restriction of certain processing, and to object to processing based on legitimate interests. Where processing relies on consent, an individual may withdraw that consent at any time.
Requests may be submitted using the contact details provided in this policy. The firm will verify the identity of the requester before acting, and will respond within the timeframe required by applicable law. Some requests may be limited by contractual or legal obligations, and where a request is declined the firm will explain the reason. Individuals who believe their rights have not been respected may contact the firm first so that the concern can be addressed directly.
13. Privacy for Children
The services of EJSaenz Enterprises LLC are intended for businesses and professional organizations. The website is not directed to children, and the firm does not knowingly collect personal information from children. If the firm learns that such information has been collected without appropriate consent, it will take reasonable steps to delete it promptly.
A parent or guardian who believes that a child has provided information to the firm may contact the firm using the details below, and the matter will be reviewed without delay. The firm encourages families to supervise online activity and to review the privacy practices of any website before sharing information. Because the practice serves commercial and institutional clients rather than consumers, there is no feature of this site that is designed to attract or retain minors, and no age restricted content is offered.
14. International Transfers
The firm operates in the United States, and information is generally stored and processed within the United States. If a service provider stores data in another country, the firm takes reasonable steps to ensure that the transfer is protected by appropriate safeguards and that the information remains subject to protections consistent with this policy. Questions about where processing occurs may be raised using the contact details below, and the firm will answer them clearly.
Individuals located outside the United States should understand that their information may be processed under United States law, which may differ from the law of their home jurisdiction. Where a specific transfer mechanism is required, the firm will put that mechanism in place before the transfer occurs.
15. California Privacy Notice
Residents of California may have additional rights under state privacy law, including the right to know what categories of personal information are collected, the right to request deletion, the right to request correction, and the right to be free from discrimination for exercising those rights. The firm does not sell personal information and does not share it for cross context behavioral advertising.
To exercise a California right, a resident may submit a request using the contact details in this policy. The firm will verify the request, respond within the required period, and provide the information in a readily usable format where applicable. Authorized agents may submit requests on behalf of a resident with documented permission.
16. Changes to This Policy
This policy may be updated from time to time to reflect changes in practice, technology, or legal requirements. When a material change is made, the effective date at the top of this page will be revised and a notice will be placed on the website. Continued use of the site after an update indicates acceptance of the revised policy.
The firm encourages visitors and clients to review this page periodically so that they remain informed about how information is handled. Prior versions of this policy are available on request.
17. How to Contact Us
Questions about this Privacy Policy, or requests relating to personal information, may be directed to EJSaenz Enterprises LLC at the details below. The firm treats privacy inquiries as a priority and aims to respond promptly.
EJSaenz Enterprises LLC
314 N Broadway Dr, Saratoga Springs - 84045-4110, United States (US)
Email: mailbox@ejsaenz.mom
Phone: +19175901624